Administrative Assistant Cover Letter Example

The Cover letter does just that: it serves to cover the resume you send to a potential employer when you want to become an administrative support person with the company. Earlier called a secretary, today this occupation may include management of a broad array of tasks including office administration, email processing, web search, help in record keeping and writing documentation, interpersonal skills, multitasking, and many more. So when hiring a person, the employer seeks professionalism, responsibility and desire to make the firm more efficient.

How to write the letter that will account for all your strong sides in previous jobs and will explain why they do need to accept you as a promising candidate? View example that you find on the web, then another one and one more, and then build the text after the pattern you see as most persuasive. Still, feel lost after example view and extensive reading? Fear not, we’ll pull you through. We can build resume that will impress the most weathered recruiter, and his/her view of you will change from ‘maybe’ to ‘yes, I need to see the applicant’. Ready to start your promotion? Read on and accept the advice, example and a bit of builder assistance we offer you.

Administrative Assistant Cover Letter (Text Format)

Look at a following letter sample first:

Janette Shurle

Administrative Assistant

459 Bellevue Str

Pasadena, CA 0656000

Phone 626 333-2211

[email protected]

 

Wednesday, July 10, 2018

 

Evelyne Smith

Head of HR Department

Montgomery, Inc.

360 San-Gabriel Blvd

Pasadena,  CA 0656000

I have long been admiring the strong and ethical vision and its implementation in products (services) of Montgomery, Inc.,  and I was thrilled to know the position of an administrative assistant is open. I have accumulated significant experience in administrative jobs in companies operating in the same industry, in Morgan & Co. in particular, and so I am sure I will contribute to the success of the company by applying my skills and experience and finding new ways to streamline and optimize processes that belong to my duties.

I had a vast array of organizational and assisting duties in Morgan & Co., and since the business model is the same, I am sure that my professionalism will serve equally well to the goals of Montgomery. This fact will account for a  fast transition and brief adaptation period, and in addition, I believe I will have useful insights for improvements from the very start. As an assistant in Morgan & Co., I surveyed the employees and selected the internal communication system that was the most efficient. As a result, the team reported increased confidence and feeling of being informed and counted with. My other innovation example was sourcing supplies from new vendors, which benefited the community and helped to negotiate a discount and some bonuses. Above all, it strengthened the image of the company as community-oriented and operating on ethical premises.

I have long observed the practices and goals of Montgomery and I know that they are fully in line with my inner ethical guide, so working here will be a kind of personal fulfillment for me. The responsibilities and job requirements are challenging at Montgomery, and this is precisely what I search for in a new position. I know that I can further grow professionally in role administrative, and nothing will provide me with better opportunities than taking the position of administrative assistant in the company. I want my development to bring the good to the corporation and to people who are linked to it and its products. Your ethics and approach to the sensitive community are what makes me amazed, and I’d be happy to become a part of your talented and dedicated staff.

I am looking forward to meeting in person and discussing the details of my previous job successes to show how they can provide new chances and insights for improvement at Montgomery.

Sincerely,

Janette Shurle

How to write a good administrative assistant cover letter

To create a similarly glossy letter you need two things: to understand what the job requires and how you can best match your skills to these demands. To do it:

  • explore carefully the requirements of the job and put together a list of key competencies an employer wants;
  • search through online builder and lists of tasks that belong to duties of an administrative employee across several fields or industries;
  • list your own strengths before compiling an assistant cover so that you miss nothing;
  • look for popular assistant job resume keywords and use them as well.

After you’ve done with the preparation part, you are ready to start.

Your administrative assistant resume

The cover letter is an additional source of information about you, so the majority of professional qualities and accomplishments will go into your resume (but include cover anyway). Take care to match the letter to what you say in the CV. If you need assistance to build resume that really stands out, you can use our help or employ the resume constructor for free. Check that the CV and the assistant cover piece is updated and highlights your recent achievements and goals in the new workplace (that info goes into a summary on top of CV).

Understand the role of the administrative assistant

Most probably you apply for this administrative assistant position because you have already gained some experience in the profession and so you want to move on with your salary and career. It means that you know what the job asks for and how you will handle these tasks. However, admin assistant in fashion is different from the one in, say, a law firm. Each field has its own particulars, the examples being:

  • required education for assistant jobs (law vs. medicine vs. high school);
  • experience (part-time or summer application not allowed);
  • and readiness for multitasking or working overtime;
  • extensive customer service;
  • or ensuring the smooth functioning of the office for other employees.

A teaching assistant will help with teaching in class, and an executive assistant will serve as a liaison between the boss and other employees (as well as handle lots of other administrative tasks).

So before you open a cover letter and apply, be sure to understand role described, what exact demands are mentioned and if you fully meet them.

What’s the Best Structure for Administrative Assistant Cover Letters?

Now that you have completed the preparatory stage, you are ready to create a perfect piece of cover text that will land you in an interview, to begin with.

The ideal cover letter combines two parts: technical and informative.  By technical we mean all details that identify you and a firm/corporation you apply to. The informative part is what you have to say about yourself as a team member and a gem of an employee every firm would like to have on board. Now let us go through both parts of the letter as an outline and then explore each segment thoroughly.

The technical part of letters, cover ones being no exception:

  • Your full name;
  • The exact position you want to get;
  • Your contact details (include the email);
  • Date of sending the cover letter;
  • Name of a person you refer to (usually a hiring manager or head of HR department);
  • Contact details of the company.

Informative part:

  • Opening greeting;
  • Introduction of the cover piece that summarizes your goal in the assistant job;
  • Description of how you excelled in your past administrative vacancy;
  • Description of how you will benefit the vacancy you apply to;
  • The closing segment that urges a hiring manager to act (i.e. to schedule an interview);
  • Closing assistant cover part with the compliment and your name;
  • Optionally, there may be a postscript, a hook encouraging the manager to pick you among the rest.

How to Address Your Administrative Cover Letter

Be very attentive in this section, since accuracy and attention to details are a part of the job of an administrative helper. This is the first thing recruiters see and then decide if they want to read about your job search further.

Your Details

This is how they will contact you for further communication. No matter what you state in the resume, provide your name in full, give your valid phone number and email that you check regularly. The postal address is used rarely these days, but you may want to state it in cover letters, as well as the profile on LinkedIn. This is the non-entertainment network that is appropriate for business use. Facebook or Instagram are of interest only if you are not an assistant but an influencer who want to collaborate with a brand (and so the Instagram page is a portfolio to view example of pitching or promotion).

Administrate That Date

This is a quite formal document so it needs to contain the exact date. Do not count on an email system to indicate sending time. Write it down clearly like this:

Day of the week, month date, year. E.g., Wednesday, January 25, 2018.

The Company’s Details

This cover section begins with an exact statement of an addressee of the letter, a recruiting person. Try to search out the name and refer by full name, it makes a letter more humane and tailored. After this information, you will place the title of the department a person works in, the firm’s title and place of its registration/location. Consider this simple task your first skills test. If you take care of this, you will be probably attentive to other tasks. And vice versa.

Starting Off on the Right Foot

Although small, opening phrase, that is, salutation sets the tone of the cover letter. Examples of the kind Dear Sirs/Madams/, To whom it may concern or nothing at all are signs of bad taste and poor knowledge of management communication etiquette. So you should know better.

Greeting / Salutation

You write to a person who will talk to you, so refer the letter of assistant to this person. Begin with Dear, then add the person’s name, like Dear Ms. Smith, yet even better, you can maintain a formal yet friendly tone by addressing the letter by the first name. Begin: Dear Evelyne, and then continue politely and complimentary.  Dear is perfect in semi-formal addressing, so do not discard it as inappropriate. Hence, you will catch attention by warmth and individual approach, and so recruiters will view such letter examples more favorably.

An Administrative Introductory Statement

This is the main clue as to who you are and what makes you an enviable candidate. Do not make it long, the cover letter should be one page long with all addresses and information. To build a couple of sentences that will support how strongly you want to work here and how you will contribute to the company’s success.

That’s the sample how to execute it:  I have long been admiring the strong and ethical vision and its implementation in products (services) of Montgomery, Inc., and I was thrilled to know a position of an administrative assistant is open. I have accumulated significant experience in administrative jobs in companies operating in the same industry, in Morgan & Co. in particular, and so I am sure I will contribute to the success of the company by applying my experience in office and finding new ways to streamline and optimize processes that belong to my duties.

You say who you are in terms of a cool assistant, and then hint how you will benefit everyone around you in the new place of work. The cover letter looks great so far.

Take one more pro tip before we continue: use the company’s title once or twice in the body of the text. It will render the letter dedicated, not just another piece of spam generated in millions.

You + Office = Perfect Partnership

Now that you said how cool you are, expand on it in your cover. Describe in general what you do in the current (or past) job and what your greatest accomplishments were.

Why You’re Perfect for Them

Mention everything worth in the cover letter – whether saving them money or making the staff feel more comfortable and more informed of processes and tasks. Examples: I had a vast array of organizational and assisting duties in Morgan & Co., and since the organizational model is the same, I am sure that my professionalism will serve equally well to the goals of Montgomery. This fact will ensure fast transition and a brief adaptation period, and in addition, I believe I will have useful insights for improvements from the very start. As an assistant in Morgan & Co., I surveyed the employees and selected the internal communication system that was the most efficient. As a result, the team reported increased confidence and feeling of being informed and counted with. My other innovation was sourcing supplies from new vendors, which benefited the community and helped to negotiate a discount and some bonuses. Above all, it strengthened the image of the company as community-oriented and operating on ethical premises.

A desirable employee in all senses, don’t you think?  You indicate in your letter that you will not need a long introductory period, and you promise to share your insights that can save money or just let people feel better about the company.

Why They’re Perfect for You

The continuation of the cover letter should be equally engaging: I have long observed the practices and goals of Montgomery and I know that they are fully in line with my inner ethical code, so working here will be a kind of personal fulfillment for me. The office responsibilities and flow of work are challenging at Montgomery, and this is precisely what I seek in a new position. I know that I can further grow professionally and cover more complex tasks, and nothing will provide me with better opportunities than taking the position of administrative assistant in the company. I want my hiring to bring benefits to the company and to people who are linked to it and its products. Your ethics and approach to the sensitive community are what makes me amazed, and I’d be happy to become a part of your talented and dedicated staff.

Yes, the cover template looks like a bit of flattery, but after all, you want to flatten the manager and the firm and to show that you really value this position, understand the firm’s vision and strategy and want to do your best to meet the requirements.

A Strong & Compelling Finish

It’s time to end the cover piece on a high positive note. Feel free to call the manager to action – tell that you are eager to meet in person after sending the letter administrative and tell more about your accomplishments and suitability to a new position. Sample how to do it:

I am looking forward to meeting in person and discussing the details of my previous job successes to show how they can provide new chances and insights for improvement at Montgomery.

We are almost there. Do not end the letter of a future assistant abruptly. You need to say bye-bye gracefully.

Complimentary Close

The cover letter ending will be simple and elegant, like:

Sincerely,

Janette Shurle

Just write a well-wishing phrase and your full name. Voila. Your letter looks polished and great.

Now, what about postscript? This is a way to give one final sparkle to your follow-up letter administrative. In P.S., you can say that you are willing to use an interview opportunity to cover ideas on how you can help Montgomery as an admin assistant just like you helped Morgan & Co. This is a great incentive to schedule a meeting with you, but be careful: your tips might be applied by another, the luckier applicant on the hint taken from the person who talked to you. So cover safely your trade secrets until you secure yourself a position.

Now you are definitely ready to email cover piece to an employer and cross your fingers.

Not sure you can handle this important task alone? We are here to assist: look at letter samples, use letter builder or ask us to do everything. Whether you apply summer position without experience or seek to land high-paid employment in a big corporation, we will lead you through, match your capacities to job requirements and deliver the most professional cover writing ever, plus a polished resume, if you need it as well.